The name of the organisation shall be the Salford City Independent Supporters’ Association, hereafter referred to as SCISA.
The objects of SCISA shall be to:
1) Represent and campaign on behalf of Salford City supporters, on issues decided by the AGM and/or the Committee of the Association
2) Establish and maintain channels of communication with the Owners and Committee of Salford City Football Club
3) Promote, maintain and value the history and independence of Salford City Football Club
4) Encourage the Owners and Committee of Salford City Football Club to appreciate, welcome and value the support and participation of all Salford City fans, and ensure that equal opportunities are promoted for all supporters
5) Increase the opportunities for Salford supporters to express their active support of the Club
6) Promote and advance the views of SCISA to Salford City Football Club; to football authorities within the UK and abroad; to government at all levels; and to other appropriate organisations
7) Affiliate to appropriate football supporters’ associations
8) Make charitable donations as appropriate
9) Own and/or lease and dispose of property and other fixed assets, employ and dismiss staff and other paid servants, execute and repay loans, mortgages and other financial instruments and to do any other lawful thing in pursuit of objects 1-8
(a) Full membership of SCISA shall be open to all Salford City supporters, on payment of the
appropriate membership fee. All references to ‘members’ in these rules refer to full members.
(b) Applications shall be made on a designated form and will include a statement agreeing toaccept and abide by these rules.
(c) Membership fees, including life membership, shall be as determined by the committee, and must be confirmed by vote of members at the following Annual General Meeting (AGM).
(d) All applications for full membership shall be reported to the following Committee meeting by the Membership Secretary, and membership rights shall start immediately following the Committee’s endorsement.
(e) Should the Committee reject an application the applicant shall be duly notified and have the right of appeal to the next committee meeting.
(f) Membership shall be renewable on the 1st July each year.
(g) All members are entitled to attend and fully participate and vote at the AGM and any EGM or postal ballot.
(h) Members may attend and participate in Committee meetings at the discretion of the chair of the meeting.
(i) Any member infringing these rules, and/or bringing SCISA into disrepute, shall render themselves liable to expulsion. A member may be suspended, and recommended for expulsion, by a majority vote of the Committee but shall not be expelled until s/he has
received a full hearing before a disciplinary panel established by the Committee. The member shall have a full opportunity to answer all allegations against her/him before a decision on expulsion is taken by the panel. Any member expelled shall have the right of appeal to the following AGM.
(j) Members’ personal details shall be securely stored in documentary and/or electronic form and shall not be passed to a third party without the member’s written consent, unless there is a legal requirement for SCISA to do so.
(k) Membership records shall be kept by the Membership Secretary, on behalf of SCISA, and shall be available to all members of the Committee.
4. OFFICERS AND COMMITTEE ELECTIONS
(a) The period of office for Officers and other Committee members shall be from the conclusion of the AGM at which the Committee is declared as elected to the conclusion of the AGM the following year.
(b) All officers shall be members of the Committee with full voting rights. In addition there shall be elected at the AGM delegates to other bodies and a maximum of ten other Committee members, all of whom shall have full voting rights.
(c) All members shall be entitled to stand for election for any Officer or Committee member position.
(d) The Committee shall be entitled to co-opt members to the Committee and shall ensure any such co-options are reported to the next AGM.
(e) The Committee shall be entitled to fill any casual vacancy occurring during the year and shall ensure any such co-options are reported to the next AGM.
The Officers of SCISA shall be the Chair, Vice-Chair, Secretary, Treasurer, Webmaster, Travel Officer, and Membership Officer.
The Officers shall collectively take decisions and actions on matters between AGM and Committee meetings, such as public statements and attendance at meetings. Normal duties of the Officers shall include:
(a) Chair and Vice-Chair
· The Chair shall chair all SCISA meetings at which s/he is present. In her/his absence the Vice-Chair shall take the chair. In the absence of both the Chair and Vice-Chair the meeting shall appoint a chair from amongst its numbers. It is the duty of the chair of Committee meetings to ensure all views of those present are heard at the meeting. In the event of a tie the chair of all meetings shall have an additional casting vote.
· The Secretary shall be responsible for circulating an agenda and relevant papers to those present at Committee meetings prior to the commencement of the meeting. The Secretary shall produce draft minutes of the Committee meetings, to be agreed as accurate, subject to any amendments, by the Committee. The Secretary shall convene the AGM on a date agreed by the Committee, and will make all the arrangements for the meeting, including arranging an appropriate venue and providing an agenda for the meeting. The Secretary shall arrange to publicise Committee Meetings to all members.
· The Treasurer shall ensure that adequate financial records are kept, and shall be responsible for the proper administration of the SCISA’s financial affairs.The Treasurer will be responsible for ensuring that SCISA’s funds are maintained in an SCISA account as decided from time to time by the SCISA Committee. Withdrawals from the account shall be by authorised signature of at least two Officers.
· The Treasurer shall submit a statement of balances, and an income and expenditure account, to the AGM in the year following that to which the accounts relate. The Treasurer shall supply full records of the SCISA’s financial transactions and a statement of balances and an income and expenditure accounts to two elected auditors at the end of the financial year. The financial year of SCISA shall be 1 July to 30 June.
· SCISA’s accounts shall be maintained by the Treasurer, on behalf of the Committee.
· The Webmaster shall be responsible for maintaining and updating the SCISA website.
(e) Membership Officer
· The Membership Officer shall arrange for SCISA application forms to be available on request, and will circulate forms as widely as possible to Salford supporters. The Membership Officer shall maintain SCISA’s membership database, together with all the membership records.
· The Membership Officer shall initiate regular membership campaigns, with the aim of increasing the number of members.
(f) Travel Officer
The Travel Officer shall be responsible for advertising and gaining respectable quotes from coach companies, and to ensure away travel is promoted and offered to all fans.
6. ANNUAL GENERAL MEETING (AGM)
(a) The Secretary shall ensure that all members are sent notification of the date, time, place and agenda for the AGM not less than fourteen days before it is due to take place.
(b) The Secretary shall ensure that copies of the Minutes of the previous AGM and the SCISA Annual Report are available at the AGM.
(c) The Annual Report shall contain statements on their work during the year from the Officers and committee members.
(d) The Treasurer will be responsible for ensuring that a balance sheet and an income and expenditure account is provided in writing to the AGM in the year following that to which the accounts relate.
(e) The quorum for the AGM shall be ten members.
(f) Should the AGM not be quorate thirty minutes after the published starting time the meeting shall be adjourned to a date not more than two months after the inquorate meeting. All members shall be notified of the new date by the Secretary.
7. COMMITTEE MEETINGS
a) The Committee shall consist of all Officers and Committee members, whether elected at the AGM, or subsequently co-opted.
b) At least four Committee Meetings shall be held each year, at a venue as close as possible to the club’s stadium.
c) SCISA policy shall be determined at Committee Meetings, subject to ratification at the next Annual General Meeting.
d) The Committee can, by majority vote, decide to hold a postal ballot of members on any matter it so decides. The result of any postal ballot shall be binding on the Committee, and may only be changed by decision of the AGM or an EGM.
e) In cases of urgency the Officers may decide policy by majority decision, and shall report all such decisions to the next Committee meeting.
f) The quorum for Committee meetings shall be four elected members of the Committee, one of whom must be an Officer.
g) It is the duty of all Officers present to ensure the views of members not present but communicated to the officer prior to the meeting are reported accordingly.
h) All Committee members shall be entitled to vote on all matters before the Committee. The chair of the meeting shall have an additional vote in the event of a tie. Votes will normally be by an open show of hands. A secret ballot will be held if requested by at least one-third of the Committee members present.
i) The Committee shall strive to ensure that SCISA’s structures, meetings, communications mechanisms and employment policies respect and promote the concept of equal opportunities.
j) The Committee shall establish such sub-committees as it considers necessary. Each subcommittee shall appoint a Committee member as chair, to report on the activities and decisions of the sub-committee. Sub-committees decisions must be endorsed by Committee meetings before they are acted upon.
k) The Committee shall employ such staff as is necessary to properly pursue the objects of SCISA.
l) The Committee shall establish or support charitable trusts, associations or institutions in line with the objects of SCISA.
m) The Committee has the power to do all such lawful things as are necessary for the achievement of the objects.
n) Minutes shall be kept of all decisions taken by the Committee, to be agreed at the following Committee meeting, following which they shall be available to all members on request.
8. EXTRAORDINARY GENERAL MEETINGS
An EGM may be called:
a) By resolution of the majority of the Committee, or
b) By members constituting at least 10% of the total number of members submitting written notice to the Secretary of their desire for such a meeting.
c) The Secretary shall convene an EGM within six weeks of receipt of such a requisition unless agreed otherwise with the requisitioners. The Secretary shall send notice of and the agenda for the EGM to all supporting members not less than seven days before the date of the EGM.
d) The quorum at EGMs shall be twenty members.
e) With the exception of dissolution (see below), resolutions may be passed at an EGM with the approval of a majority of members present, provided the meeting is quorate.
9. AMENDMENTS TO THESE RULES
a) Amendments to these rules may be proposed by the Committee or by any member.
b) Any proposed amendment from a member to these rules shall be submitted to the Secretary in writing not less than seven days prior to the date of the AGM or EGM called for the purpose.
c) An amendment to these Rules shall require a two-thirds majority of members present at the AGM or EGM.
(a) A motion to dissolve SCISA shall only be considered at an AGM or EGM of which all members have received at least four weeks written notice. The notice of the meeting shall contain the motion to dissolve the Association. A motion to dissolve SCISA may be proposed by the Committee or by a proposal signed by at least 10% of members.
(b) To dissolve SCISA three-quarters of the members present must vote in favour of a resolution proposing dissolution.
(c) On the dissolution of the organisation, once any debts have been settled, any outstanding monies or property of the association shall be given to an organisation with similar aims and objectives. The beneficiary organisation shall be as decided by the Committee.
(d) It will be the responsibility of the former Officers of SCISA to dissolve the organisation in line with the wishes expressed at the General Meeting.